Your letter should have a professional and informative tone, covering exactly why you're denying their rental application. After careful consideration of your rental application, I regret to inform you that we have decided not to proceed with your application at this time.In this post, we go through how to deny an applicant based on suspect information on their tenant screening report. Under federal law, a landlord who denies your tenant application because of information in a tenant screening report is required to inform you of that fact. We outline the essential state-specific Landlord-Tenant Laws for Florida. Learn about tenant rights, security deposits, essential notices, and more. If you are providing conditions for approval, list them in the letter after explaining why the application has yet to be approved. Download our free rental application denial letter for your rental business. When filling out a rental application, be sure to provide accurate information and fill out the form to the best of your ability. It's very similar to the Denial Letter but it provides specific reasons for denial based on information in the applicant's a consumer report.