This information should include the applicant's name, address, city, state, and ZIP code. We discuss everything you need to know about turning down applicants and provide a template for your convenience.Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants. Under federal law, a landlord who denies your tenant application because of information in a tenant screening report is required to inform you of that fact. When filling out a rental application, be sure to provide accurate information and fill out the form to the best of your ability. This guide explains the main reasons applications get rejected, from credit issues to insufficient income, and offers tips to improve your chances. The letter must be straightforward, poignant, and timely. A tenant rejection letter is sent to an applying tenant to inform them that their rental application was denied. Download our free rental application denial letter for your rental business. Property owners should always decline an application in writing, politely.