Your letter should have a professional and informative tone, covering exactly why you're denying their rental application. Download our free rental application denial letter to use for your rental business.Find your next tenant with Avail tenant screening. In this article, we'll talk you through what's included in a rental application denial letter and even give you a free template to use. For example, the landlord may deny an application because of the applicant's criminal background, rental history, income, or credit score. If I understand your email correctly, you cancelled your application, therefore you have no further obligation to submit information. You should always act fairly, professionally, and compliantly when rejecting rental applications. Check out our guide below for the best practices. A rental application denial letter, also known as an adverse action letter, is a formal document that a landlord or property manager sends to applicants. This guide will help landlords navigate the rental application denial process and provide a free rental application denial letter template.