This information should include the applicant's name, address, city, state, and ZIP code. Download our free rental application denial letter to use for your rental business.Find your next tenant with Avail tenant screening. You can ask, but they don't have to answer. They also don't have to be truthful, as admitting to discrimination of any kind is admission of an illegal action. The denial letter should convey appreciation for the applicant's interest while expressing genuine regret for the inability to accept the application. Your polite rental application denial letter should clearly state the applicant's name as given on their original submission. Additionally, rejection letters will include contact information for any third parties that provided the information on which the rejection was based. When you are finished, you can print your completed form.