We discuss everything you need to know about turning down applicants and provide a template for your convenience. No, not for any reason.In this post, we go through how to deny an applicant based on suspect information on their tenant screening report. Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants. Landlords have learned that people who are responsible with credit are responsible in general. You should always act fairly, professionally, and compliantly when rejecting rental applications. Check out our guide below for the best practices. Your letter should have a professional and informative tone, covering exactly why you're denying their rental application. I want to thank you for the offer. By not hiring Jonathan because of his religion, the company violated Title VII.