Comprehensive guide on how to send a rental application denial letter. I've had time to review it and sincerely regret to inform you that it was not accepted at this time.In this post, we go through how to deny an applicant based on suspect information on their tenant screening report. Clear statement of your decision: Communicate that the tenant's application was unsuccessful right at the beginning of the letter. The letter will inform them why their application was denied politely. Get a rental application denial letter, a document landlords need to send when rejecting a prospective tenant. Download a free template here. Here's what I currently have on my letter: "Thank you for submitting your rental application to us. This letter informs the tenant why they are being denied, and if there is any way that their application can be reconsidered. Under federal law, a landlord who denies your tenant application because of information in a tenant screening report is required to inform you of that fact.