A tenant rejection letter to use in combination with an objective point scoring system to avoid discrimination complaints. Your letter should have a professional and informative tone, covering exactly why you're denying their rental application.In your letter, you should politely decline the applicant. Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants. In this article, we'll talk you through what's included in a rental application denial letter and even give you a free template to use. If you're denying the application, remember to provide that adverse action notice we talked about earlier. We discuss everything you need to know about turning down applicants and provide a template for your convenience. Encourage them to submit an application like any other tenant. Decline to answer any specific questions.