A tenant rejection letter to use in combination with an objective point scoring system to avoid discrimination complaints. Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants.In your letter, you should politely decline the applicant. Your letter should have a professional and informative tone, covering exactly why you're denying their rental application. We outline the top 15 reasons to deny a person's rental application. Get expert insights on approving and rejecting renters. Here's a breakdown of when a landlord can rightfully reject an applicant, as well as some red flags that might indicate bad faith on a landlord's part. Landlords and property managers in Massachusetts use a legal document known as the rental application to evaluate prospective renters effectively. " If an applicant fails multiple screening criteria, all of those criteria should be included in the denial letter. Rental application fees serve to cover administrative costs like credit checks and checking references, and most states allow landlords to charge them.