A tenant rejection letter to use in combination with an objective point scoring system to avoid discrimination complaints. Your letter should have a professional and informative tone, covering exactly why you're denying their rental application.In this post, we go through how to deny an applicant based on suspect information on their tenant screening report. Download our free rental application denial letter to use for your rental business. Find your next tenant with Avail tenant screening. Add your name, current return address at the top with your rental application date. When you are looking for an apartment, landlords must follow the law when they decide whether to accept or reject you as a tenant. A rental application form is a document prospective tenants fill out when they apply to rent a property. Insufficient income. You must set up objective criteria applied equally to each applicant.