Your letter should have a professional and informative tone, covering exactly why you're denying their rental application. The denial letter should convey appreciation for the applicant's interest while expressing genuine regret for the inability to accept the application.If you tried to electronically file court forms and they were rejected, read this article to learn about what you can do next. Landlords should only deny applicants if they have evidence that the tenant would not be able to fulfill the requirements of the rental contract. Under federal law, a landlord who denies your tenant application because of information in a tenant screening report is required to inform you of that fact. And if I give them an app, now they fill it out, and Im obligated to come up with some reason to reject their app. Did the rental advertisement ask you to call to set up an appointment, but instead you knocked on the door and disturbed the current tenants? First, clearly state the reason for the appeal of the property's decision and restate their reason for denying your rental application. If your rental application is declined, the landlord should provide a reason, such as inadequate income or a negative rental history.