Your letter should have a professional and informative tone, covering exactly why you're denying their rental application. You should always act fairly, professionally, and compliantly when rejecting rental applications.Check out our guide below for the best practices. Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants. DO NOT fail to give out applications if your place is advertised for rent. We discuss everything you need to know about turning down applicants and provide a template for your convenience. Under federal law, a landlord who denies your tenant application because of information in a tenant screening report is required to inform you of that fact. No property manager enjoys sending out tenant rejection letters. However, it's an important part of the job and they've got to be done right. What are rental application fees, how much can you charge, and what can these funds be used for?