Under federal law, a landlord who denies your tenant application because of information in a tenant screening report is required to inform you of that fact. Landlords should only deny applicants if they have evidence that the tenant would not be able to fulfill the requirements of the rental contract.(i) A refusal to engage in or negotiate a rental unit transaction. (ii) Denying a rental application. I thank you for taking the time to work with me, but I've decided to decline your offer. " Short, simple and direct. Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants. Discover the top ten reasons your rental application was denied so you can change your strategy and finally land your dream apartment. Download our free rental application denial letter for your rental business. A rental application denial letter, also known as an adverse action letter, is a formal document that a landlord or property manager sends to applicants.