Your letter should have a professional and informative tone, covering exactly why you're denying their rental application. Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants.Just ghost him for a while until new tenant is moved on. You need to accept the FIRST applicant that was approved or you could be facing fair housing issues. We discuss everything you need to know about turning down applicants and provide a template for your convenience. Once you've let your future tenant know they've been accepted, you also need to reach out to those who were rejected. Download our free rental application denial letter for your rental business. No property manager enjoys sending out tenant rejection letters. Minnesota Rental Application Form. Information listed on the rental application.