Comprehensive guide on how to send a rental application denial letter. Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants.In this article, we'll talk you through what's included in a rental application denial letter and even give you a free template to use. Download our free rental application denial letter to use for your rental business. Find your next tenant with Avail tenant screening. Inform your applicants of your decision with this straightforward, federallycompliant application denial form. This letter informs the tenant why they are being denied, and if there is any way that their application can be reconsidered. Under federal law, a landlord who denies your tenant application because of information in a tenant screening report is required to inform you of that fact. First, clearly state the reason for the appeal of the property's decision and restate their reason for denying your rental application. Under federal law, a landlord who denies your tenant application because of information in a tenant screening report is required to inform you of that fact.