Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants. Under federal law, a landlord who denies your tenant application because of information in a tenant screening report is required to inform you of that fact.Inform your applicants of your decision with this straightforward, federallycompliant application denial form. I have received over a dozen applications for my rental property. Most of them are unqualified. What to include in your apartment appeal letter? But there is a difference between sending out a rejection letter and choosing to not follow up.