Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants. First, clearly state the reason for the appeal of the property's decision and restate their reason for denying your rental application."We are unable to approve your application at this time. In your letter, you should politely decline the applicant. An acceptable way to tell a prospective tenant she has been rejected is: "We apologize, but we have rejected your application. Some forms may be available online to fill out, print off and bring to court to file. The official website of the City of Oakland. And this is how "tenant protections" end up doing more harm. Lawyer's Assistant: Is there anything in the lease that is not being honored? Customer: One gray sectional couch that is missing.