You should always act fairly, professionally, and compliantly when rejecting rental applications. Check out our guide below for the best practices.A rental application denial letter, also known as an adverse action letter, is a formal document that a landlord or property manager sends to applicants. Download our free rental application denial letter to use for your rental business. Find your next tenant with Avail tenant screening. In this article, we'll talk you through what's included in a rental application denial letter and even give you a free template to use. In this post, we go through how to deny an applicant based on suspect information on their tenant screening report. Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants. As indicated in the 20052009 Consolidated Plan, backup applications will not be accepted. Rental income should reflect the vacancy rate as stated in the application.