Your polite rental application denial letter should clearly state the applicant's name as given on their original submission. Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants.Under federal law, a landlord who denies your tenant application because of information in a tenant screening report is required to inform you of that fact. Learn how to handle rental application rejections legally and avoid potential disputes while maintaining compliance with fair housing laws. If your California rental application is denied, the landlord must provide you with an "adverse action" notice. This guide will help landlords navigate the rental application denial process and provide a free rental application denial letter template. What should be included in your rental application denial letter? Rental application denial isn't a straightforward matter. When filling out a rental application, be sure to provide accurate information and fill out the form to the best of your ability. Find out their history before you rent to them through proper screening of all applicants.