In this article, we'll talk you through what's included in a rental application denial letter and even give you a free template to use. We discuss everything you need to know about turning down applicants and provide a template for your convenience.You should always act fairly, professionally, and compliantly when rejecting rental applications. Check out our guide below for the best practices. A rental application denial letter, also known as an adverse action letter, is a formal document that a landlord or property manager sends to applicants. Your letter should have a professional and informative tone, covering exactly why you're denying their rental application. This booklet explains many of these laws you need to know and provides resources where you can find more information about landlord and tenant issues. In this post, we go through how to deny an applicant based on suspect information on their tenant screening report. Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants.