Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants. "Sorry, but we will only consider complete applications which must include all occupants and payment of the non-refundable application fee.".Under federal law, a landlord who denies your tenant application because of information in a tenant screening report is required to inform you of that fact. First, clearly state the reason for the appeal of the property's decision and restate their reason for denying your rental application. Clear statement of your decision: Communicate that the tenant's application was unsuccessful right at the beginning of the letter. You can ask, but they don't have to answer. They also don't have to be truthful, as admitting to discrimination of any kind is admission of an illegal action. A rental application denial letter, also known as an adverse action letter, is a formal document that a landlord or property manager sends to applicants. As a landlord in Utah, you have the right to screen applicants and reject those who don't meet your criteria. Be upfront and honest about these issues.