This information should include the applicant's name, address, city, state, and ZIP code. Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants.We're reviewing why you might deny an applicant, when you can't deny one, and how to legally handle rental application rejections. Your polite rental application denial letter should clearly state the applicant's name as given on their original submission. DENIAL: The purpose of this Notice is to inform you that your Application is denied for the following reason(s):. â–ˇ Unit unavailability. When filling out a rental application, be sure to provide accurate information and fill out the form to the best of your ability. Inform your applicants of your decision with this straightforward, federallycompliant application denial form. Make sure every prospective tenant fills out that Virginia rental application form. In this litigious age, even your decision to deny a rental application could end up being challenged in court.