Please sign the agreement electronically or it may delay processing. Award—Contract execution, negotiating and executing the contract with vendors to reach an agreement which will be documented in the contract.The documents needed for this task are the Contract Request Form and a contract draft or document. Refer to this guide for instructions and other documentation. This page provides a brief overview of traditional public works contracting for local governments in Washington State. New City Vendor Forms. Vendors new to working with the City will need to complete a. The recitals allow anyone to pick up the contract and understand the intent. Write these carefully using plain English so they are clear and accurate.