What is the journal entry for sale of a fixed asset, including payoff of a mortgage loan and net gain on the transaction? You can use the Check or Expense option to record the asset that you purchased.Make sure to set up the account on your Chart of Accounts first. Assets are recorded on the balance sheet at cost, meaning that all costs to purchase the asset and to prepare the asset for operation should be included. The accountant first must update the depreciation account for the asset to make it current to the date of sale. When we're talking about the gain or loss of the sale of an asset we need to be looking at net book value at the time of the sale. The question is extremely unclear, so I am going to assume that there is a company (Y) that has sold someone (S) a loan (L). I'm going to show you a way to record the sale of a financed asset uh in QuickBook so you can record the gain rate record the cash you get.