This guide provides the steps to create a purchase order that will generate an asset record in the Asset. What would the journal entry be for a vehicle purchased in December but not received until January with a calendar year-end?Capital assets – purchased. The Purchase Order module in SWIFT provides the mechanism for the State to acquire and track goods or services. When you first purchase new equipment, you need to debit the specific equipment (ie, asset) account. And, credit the account you pay for the asset from. Consider all costs at time of acquisition or construction.