To write an application for a refund of your paid fees, you must use the same formal letter format that we use for other official letters. To,. The best way to write a complaint letter, any complaint letter is to An example: Dear XXXXXX: I am requesting a refund on overpaid school fees.In the fax or letter, a school must include the following: award year of the overpayment (current award year only);. I am writing to request a payment plan for my children's school fees. This policy establishes the circumstances and approval process when a campus partner would like to cancel or forgive an overpayment. If I am responsible for paying for an overpayment, how much will my benefit be reduced until the overpayment is paid in full?