The best way to write a complaint letter, any complaint letter is to An example: Dear XXXXXX: I am requesting a refund on overpaid school fees. Fee Refund Application: If you want your fee to be refunded from your school?Write an application to your school addressing your principal. Write a letter of request to the college principal, explaining why you want the refund. I hope this letter finds you well. If your financial aid and personal payments exceed your term charges, you are eligible for a refund of the credit balance. In the fax or letter, a school must include the following: award year of the overpayment (current award year only);. Edu, call 718-482-7226 for answers to your questions.