Is given in a manner reasonably calculated to give actual notice to the employee or successor. This file contains a sample letter for notifying terminated employees about overpayment issues.The purpose of this document is to define the financial obligations of employees to the University and the sanctions for not fulfilling those obligations. Section 1212 – Terminated Employees. All termination actions must be submitted to the HR Department in a timely manner to avoid overpayment to an employee. The salary overpayment resulted because . Complete the Separation Packet on the last day of employment. Download the packet to enable the electronic signature function.