Former Employee Prior Calendar Year. Forms: FI-00605 Consent to Payroll Collection.For former clients, send a letter requesting repayment and try to arrange a repayment agreement. When a university employee is overpaid, the department is responsible for communicating with the employee and completing the Overpayment Notification form. If a determination results in an overpayment, the amount of the overpayment will be included in the determination letter. Agencies must collect all payroll overpayments. If the final payment has been made, an informal request seeking repayment can be made to the former employee.