Note: The Property Tax Refund Claim Form is required to ensure the mailing address is correct and proper proof of payment is submitted. Clearly state the decision regarding the refund.Over Payment Refund Letter To Customers Template. Refund Letter Format: Requesting someone for the refund of your amount paid? Form TR210 is a letter you receive if: If you received it, you may be entitled to a refund for the tax year stated on the letter. In this article, we'll show you how to write a refund request letter template that not only grabs attention but also persuades companies to act in your favor. Defendants must submit a letter of request along with a refund form to receive a refund for payments made to the Central Violations Bureau. EXCEPTIONS • Duplicate payment – both payment receipts must be submitted. Overpayment – Payment receipt (s) associated with the overpayment in BIS or DOB NOW. To claim the refund the person must complete the bottom portion of the letter and the attached abandoned property claim form.