Sample Overpayment Letter To Customer With Credit Card In North Carolina
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Dear insert name The purpose of this letter is to inform you that, insert company name (Company) has discovered a payroll error that has resulted in you being overpaid the amount of insert amount. The details of this overpayment are as follows: List the relevant dates and amounts of overpayment.
A bona fide employer error that results in an overpayment of wages to an employee is also considered a “pre-payment” of wages and may be recouped from subsequent wages without regard to the deduction requirements.
However, chapter 95 of the North Carolina statute on withholding wages states that employers may recoup "an overpayment of wages to an employee as a result of a miscalculation or other bona fide error…" without advance authorization. Typically, this would be done through deductions from future wages.
To be considered for a waiver, your overpayment must meet the following criteria: Classified as Non-Fraud Overpayment was caused through no fault of the claimant. All appeals to the decision that created the overpayment are completed or the time to appeal has expired.
Closing NC Unemployment and Withholding Accounts: Complete the Change in Status Report (NCUI-101-A) following the instructions below: Last date of employment: (enter the day before your effective date with Justworks) Please mail this form directly to the state to: NC Dept. of Commerce. Division of Employment Security.
Refunds are allowed for an overpayment of taxes provided a request for refund is made within three years after the due date of the return set by statute or within two years after payment of the tax, whichever is later. The actions are: Filing an amended return reflecting an overpayment due the taxpayer.
A credit note is a document that indicates a return of funds to the bearer. It is commonly issued following the cancellation of an order, invoice error, or lost or damaged goods. Credit notes may be used to refund a transaction either in whole or in part.
Some common cases when to issue a credit note are the following: To correct any invoice mistakes (e.g., invoice amount overstated, the correct discount is not applied to the invoice) To cancel any awaiting payments on an invoice. To provide a refund if goods are damaged within the warranty period.
When a business receives an overpayment, it is required to notify the customer and to offer to refund the excess amount or apply it as a credit toward a future invoice. The agreed-upon resolution should be documented and implemented quickly.
