Authorization Process. (Client, Patient or Personal Representative).How do I fill this out? This California HIPAA release form enables patients to permit any person or 3rd party organization to have access to their personal health records. Complete all fields on the authorization form when requesting the release of your records. Mail to: Office of Vital Records 601 Lakeside Ave. HIPAA allows certain disclosures without the patient's written authorization, including disclosures to other providers or third party payers. Steps to complete the Medication Authorization Form: Verify that all medications are properly labeled.