How do I submit a bid or proposal? All formal bids and proposals shall be submitted as specified in the solicitation document.Form-Invitation-to-Bid-Bid-Proposal-Form.doc. Official Seal of the State of Arizona. Contact. Arizona Department of Housing. The Bid Proposal Form template is available for free. There are no charges for using this template to gather and evaluate proposals from potential contractors. Obtain a Surety Bond. The ADOT construction contract you are bidding likely requires a surety bid bond or other proposal guaranty. Present a Professional Proposal: Use a tender template or a bid sheet example to organize your information clearly and professionally.