The complete bid or proposal must be submitted to the Department of Procurement Services before the date and time specified. Below is a list of forms and information that may be required to complete a Request for Proposal Response.Html before submitting final bid information. Present a Professional Proposal: Use a tender template or a bid sheet example to organize your information clearly and professionally. Sending it in a contract makes it much easier to just sign and be done with. Vendor has obtained from the Procurement Officer a copy of the RFP. Try to work out the agreement. If both parties agree, they have a contract signed.