Step 2: Carefully Examine the Bid. Carefully examine and be familiar with the bidding and contract documents, and bidder qualifications.Here are some simple things you need to know about the bidding process. If you are interested in joining the bidders lists, you must complete the NYC-FMS Vendor Enrollment Application. Call 311 for further information. PASSPort. Though writing a bid proposal can seem daunting, following the steps in this article can increase your chances of success in bidding. Contractors can download bid solicitation documents online at the Bid Set Website. All Bid documents for your review will be accessible through PASSPort. Include this information in the bid documents. Obtain a Schedule of Prevailing Wage Rates from the New York State Department of Labor.