The Prospective Bidder must complete the Payee Data Record Form. (Attachment 6) and the DVBE Declaration Form (Attachment 7) and.Exhibit A – Bid Response Packet: Every bidder must fill out and submit the complete Exhibit A – Bid Response Packet. What should be included in a data entry proposal letter? Discover what a bid proposal is, the elements of a bid proposal, how to create one and a template and example that can guide you. Bidder must have a minimum of two (2) years of experience in the Service Area(s) that they bid on. 4. The Bid Proposal Form template is available for free. There are no charges for using this template to gather and evaluate proposals from potential contractors.