For students planning to start their research in the fall semester, the deadline for the proposal submission (to your advisor) is July 15. The Proposal should be electronically generated, and the printed original signed in ink.Step 1: Fill out the form. Each code section must be submitted on a separate form. â–« Each proposal must be written in legislative format. Complete the proposal form in its entirety. Grant proposal preparation and submission is a pre-award administrative function. It is part of a broader 2-part process that occurs simultaneously. Read this form carefully and fill it out completely. Appendix B is a sample of the contract that successful proposers will be required to sign when their proposal is accepted.