For requests for a proclamation or ceremonial letter, please contact a member of the Board of Commissioners to request their sponsorship. I am the Respondent in this case.Signatures of heirs who acknowledge service must be sworn to before a notary public or the clerk of any probate court of this State. An attorney at law may. An acknowledgment is one of the most common types of notarial acts, but it often confuses Notaries. Here are 5 steps to performing an acknowledgment. The person who serves the papers on the Defendant must fill out the "Affidavit of Service" and return it to the Plaintiff signed and notarized. PLEASE NOTE: You must also send a copy of the letter to the other party or parties in the case.