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How to write an employee warning letterCreate clear policies and communicate them.Structure and format your warning letter.Include relevant and accurate details.Communicate potential disciplinary action.Offer potential ways to remedy the situation.Request the staff member's signature.More items...?

What you should do when writing the letterSpeak to the employee privately.Deliver the warning note as soon as the incident occurs.Reinforce what the consequences are in the draft.Asking for the employee's signature.Keep it objective and factual.Proofread the letter.Consider seeking legal advice.14 July 2020

If they are a smoker, you can find out if they are willing to comply with your policy. That way, you can avoid directly asking the job candidate if they smoke. Your smoke-free workplace policy should clearly set out the rules for smokers in the workplace.

Suggested steps for preparing a warning letterStep 1: Identify and consider the problem. Clearly identify the performance or conduct issue.Step 2: Meet with the employee. Generally, meeting with the employee is important for:Step 3: Create your letter of warning.Step 4: Provide the employee with the letter of warning.

Go out of doors and move well away from the building, as smoke travels, and air currents invariably carry the offensive smoke right back inside. Use breath mints after each cigarette. If you are going to be going to a face-to-face meeting, brush your teeth. Smoker's breath can be very off-putting to non-smokers.

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The Company maintains a smoke- and tobacco-free office. Please consider this letter as notice about the changes that will be taking place upon renewal of your lease.It is an offence to smoke in an enclosed place of work. Find out more about this ban and how it is enforced. "I can't prevent you from smoking on your breaks, but I need you to make sure you don't smell like smoke when you come back to work.

Sample Warning Letter For Smoking In The Office

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