Enclosure letters are formal business documents that accompany another document or item being sent to a recipient. These letters are used to alert the recipient about the enclosed contents and provide additional information or instructions. For example, if a company is sending a business proposal, it may include an enclosure letter that highlights the enclosed proposal and provides a brief summary of its content. The enclosure letter may also mention any additional documents or materials provided alongside the proposal, such as financial reports, product samples, or case studies. Here are a few types of enclosure letter examples for business: 1. Enclosure Letter for Job Application: When submitting a job application, an enclosure letter can be used to include additional documents like a resume, cover letter, reference letters, or transcripts. 2. Enclosure Letter for Contract: In business transactions, an enclosure letter can accompany a contract or agreement, informing the recipient about the enclosed legal document and specifying any additional supporting materials, such as terms and conditions, copies of licenses, or warranties. 3. Enclosure Letter for Business Proposal: As mentioned earlier, this type of enclosure letter is commonly used to send a business proposal along with supporting documents like financial statements, marketing plans, or product brochures. 4. Enclosure Letter for Sales Order: When placing an order, an enclosure letter may be included to specify the order details and include necessary documents such as order forms, product specifications, or proof of payment. 5. Enclosure Letter for Complaint: If a customer is filing a complaint, an enclosure letter can be used to provide relevant evidence, such as photographs, receipts, or previous correspondence, to support their claim. 6. Enclosure Letter for Human Resources: In the HR department, an enclosure letter can accompany documents related to employee-related matters, such as letters of recommendation, disciplinary records, or performance evaluations. Remember, regardless of the type of enclosure letter, it is essential to keep the content concise, clear, and relevant to the purpose at hand. Precise descriptions of the enclosed item(s) and the reason(s) for their inclusion can help the recipient understand the intended message and take appropriate action.
Enclosure Letter Example For Business
Description enclosure in business letter example
How to fill out What Is Enclosures In A Letter?
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form of business letter FAQ
On a paper business letter, you often include the CC line underneath your signature, either above or below any enclosures line.
The absolute simplest way to format your letter is just to write "Enclosures" followed by the number of them in parentheses. So, for example, if you were sending a product brochure and three photos, your notation would read "Enclosures (4)."
An enclosure notation lets the reader know other documents are enclosed or attached within the letter or email in question. A business letter with enclosures usually has the enclosure notation as both a practical backup and a formality.
The enclosure is typically mentioned at the end of the letter, after the closing, and is indicated by the word "Enclosure" or "Enclosures" followed by the number of documents included. For example, "Enclosure: 1 resume" or "Enclosures: 2 writing samples, 1 reference list."