Sample Letter Warning Template For Attendance

• Category: Employment - Employee Discipline - Absenteeism
• State: Multi-State
• Control #: US-475EM
• Format: Word

Description write up template for attendance

This letter may serve as a verbal warning to an employee for excessive absenteeism.

Sample Letter Warning Template for Attendance: Subject: Attendance Warning — Urgent Attention Required Dear [Employee's Name], I am writing this letter to address a significant concern regarding your attendance at work in recent weeks. It has come to our attention that there have been repeated instances of unsatisfactory attendance, including frequent tardiness and unexcused absences. As an employee, it is your responsibility to adhere to our company's attendance policy, which clearly states that regular and punctual attendance is crucial for the smooth functioning of our business operations. By consistently arriving late or failing to report to work, you not only disrupt the workflow but also burden your teammates who have to compensate for your absence. We value your contribution to the organization but must emphasize the importance of meeting the expectations set forth regarding attendance. Your consistent absenteeism has resulted in a negative impact on productivity, morale, and teamwork within the department. It is essential for you to rectify this issue immediately. To address this concern, we expect you to take immediate corrective action and improve your attendance. Listed below are the steps you should take to rectify the situation: 1. Punctuality: Arriving at work on time is expected. Starting from [date], you are required to be present at your workstation by [shift start time]. Any deviation from this schedule may result in disciplinary measures. 2. Attendance Record: You are required to complete and submit an attendance record on a daily basis, detailing your arrival and departure times, which will be reviewed by your supervisor. Failure to provide accurate records may result in further consequences. 3. Communication: If you are unable to attend work due to illness, personal reasons, or any other valid emergency, it is essential to inform your supervisor or the HR department at least [specify number of hours] in advance, unless circumstances prevent you from doing so. 4. Improvement Plan: Within [time frame], you will be required to meet with your supervisor to develop an improvement plan to ensure consistent attendance. This plan should outline specific measures to address your attendance issues and establish milestones for improvement. Failure to comply with these instructions may result in further disciplinary action, leading up to termination of your employment with the company. We sincerely hope such measures will not be necessary, as we believe in your capabilities and would much rather see you succeed within our organization. Please sign this letter as a receipt of its receipt, acknowledging your understanding of the concerns raised and the expectations moving forward. Submit the signed copy to the HR department by [date] to complete the process. We encourage you to take this warning seriously and make a concerted effort to improve your attendance. Should you have any questions or require further clarification, please do not hesitate to reach out to the HR department. Sincerely, [Your Name] [Your Title] [Company Name] Different types of sample letter warning templates for attendance may include: 1. Initial Warning: For an employee who has a few instances of unsatisfactory attendance but is being provided with an opportunity to rectify their behavior. 2. Final Warning: A more serious letter issued to an employee who has not improved their attendance despite previous warnings. This serves as a last chance before taking serious disciplinary action. 3. Termination Notice: This letter is issued when an employee fails to comply with attendance policies despite multiple warnings, resulting in the termination of their employment.