Employee attendance write up is a formal document that records an employee's attendance issues, such as excessive absences, tardiness, or failure to follow company attendance policies. It serves as a written warning or reprimand to the employee, outlining the consequences of their poor attendance and emphasizing the importance of adhering to the company's attendance expectations. Here is a sample employee attendance write up: [Company Logo] [Company Name] [Company Address] [City, State, ZIP Code] [Date] To: [Employee's Name] From: [Supervisor's Name] Subject: Employee Attendance Write Up Dear [Employee's Name], I am writing this letter to address some concerns regarding your attendance at work, which I have observed over the past [timeframe]. It is crucial for all employees to adhere to the company's attendance policies to maintain a productive and efficient work environment. During the period mentioned above, the following issues have come to my attention: 1. Excessive Absences: Your frequent absences from work have negatively impacted the workflow and team coordination. According to our attendance records, you were absent on the following dates: [Specify dates]. This is in violation of our company policy, which states that employees must notify their supervisor promptly and provide a valid reason for their absences. 2. Tardiness: Punctuality is an essential aspect of professionalism. However, it has been noticed that you have consistently arrived late to work beyond acceptable limits. Our company policy expects employees to be punctual and report to work on time. Please note that being consistently tardy affects not only your productivity but also that of your colleagues. 3. Failure to Follow Attendance Procedures: It has also come to my attention that you have failed to comply with our attendance procedures. Specifically, you have not submitted the required leave request forms for absences nor provided any legitimate excuse or supporting documentation for your absence. Consequences of your poor attendance record: If your attendance does not improve significantly within the next [specified time period], we will be compelled to take further disciplinary action, which may include any of the following: — Additional written warning— - Suspension without pay — Termination of employment It is crucial for you to understand that attendance issues not only affect your individual performance but also the overall productivity and harmony within our organization. To rectify this situation, I urge you to take immediate action and make every effort to improve your attendance and punctuality. In order to address these concerns, I would like to meet with you privately to discuss this matter further. During this meeting, we can explore potential solutions or any underlying issues that might be contributing to your attendance problems. Furthermore, it will provide an opportunity for you to share any difficulties you may be facing, allowing us to assist you whenever possible. Please respond to this letter within [specified time period] to schedule a meeting at your earliest convenience. Failure to respond or demonstrate improvement in your attendance may result in further disciplinary action. Please sign and date below to acknowledge that you have received this employee attendance write up. _______________ [Employee's Name] [Employee's Signature] [Date] _______________ [Supervisor's Name] [Supervisor's Signature] [Date] Different types of employee attendance write-ups may vary based on the severity and frequency of attendance issues. Some other write-up categories could include probationary attendance write up, formal attendance write up, and final attendance write up. Each type may have specific consequences and escalation protocols based on the company's policies and the severity of the violation.