HUD gathers information on employees, individuals applying for HUD programs, business partners, contractors and clients. The Privacy Act of 1974 established controls over what personal information is collected by the federal government and how it is used.
The Act grants rights to United States citizens and legal permanent residents. Under the Privacy Act you:
" Have the right to see records about yourself; and
" Can correct a record that is inaccurate, irrelevant, untimely, or incomplete.
The Act mandates that the Government:
" Informs you why information is being collected and how it is going to be used;
" Assures that information is accurate, relevant, complete and up-to-date before disclosing it to others;
" Allows you to find out about disclosures of your records to other agencies or persons; and
" Provides you with the opportunity to correct inaccuracies in your records.
The Privacy Act applies only to records about individuals maintained by agencies in the executive branch of the government. It applies to these records only if they are kept in a "system of records." A "system of records" is a group of records from which the information was retrieved by an individual's name, social security number, date of birth or some other personal identifier.
Title: Alaska HUD Privacy Act Handbook: A Comprehensive Guide with Explanation Introduction: The Alaska HUD Privacy Act Handbook offers individuals a comprehensive understanding of the Privacy Act in the context of the U.S. Department of Housing and Urban Development (HUD). This detailed guide provides an explanation of the Act's provisions, regulations, and its significance in safeguarding personal information. Through this handbook, individuals gain invaluable knowledge about their rights, the obligations of HUD, and the privacy safeguards in place. Keywords: Alaska HUD Privacy Act Handbook, privacy act, U.S. Department of Housing and Urban Development, personal information, regulations, rights, privacy safeguards. 1. Understanding the Privacy Act: The Alaska HUD Privacy Act Handbook introduces readers to the Privacy Act, explaining its purpose and the overarching objectives. It delves into the background and development of the Act in relation to HUD's operations, emphasizing the importance of protecting personal information. 2. Scope and Applicability: This section of the handbook explores the various scenarios in which the Privacy Act applies to activities conducted by HUD. It provides a comprehensive list of situations where individuals' personal information is collected, stored, and managed by the department. 3. Collection and Use of Personal Information: The Alaska HUD Privacy Act Handbook explains the types of personal information HUD gathers, the purposes for which it is collected, and the legal basis for doing so. It highlights the importance of obtaining informed consent prior to collecting sensitive information. 4. Privacy Act Provisions and Regulations: In this section, the handbook delves into the specific provisions and regulations that the Privacy Act entails, outlining the responsibilities and obligations of HUD and its personnel. It addresses the manner in which personal information should be handled, disclosed, retained, and disposed of by the department. 5. Individuals' Rights: This segment focuses on the rights guaranteed to individuals under the Privacy Act. The handbook details the procedures for accessing personal records, requesting amendments, and ensuring accurate, up-to-date information. It also explains individuals' right to seek redress in case of any privacy violations by HUD. 6. Safeguarding Personal Information: Recognizing the critical importance of safeguarding personal information, this section outlines the specific safeguards implemented by HUD to protect sensitive data. It discusses security measures, employee training, and the policies in place to prevent unauthorized access, misuses, or breaches. Types of Alaska HUD Privacy Act Handbook versions: 1. Alaska HUD Privacy Act Handbook for Tenants: This version of the handbook specifically caters to tenants who receive housing assistance from HUD programs in Alaska. It provides information on how their personal information is collected, stored securely, and protected under the Act. 2. Alaska HUD Privacy Act Handbook for Employees: The Employee edition focuses on educating HUD personnel working in Alaska on their responsibilities concerning personal information. It covers data handling procedures, security measures, and employees' obligations to protect individuals' privacy rights. Conclusion: The Alaska HUD Privacy Act Handbook serves as a comprehensive and accessible resource, offering detailed explanations of the Privacy Act's provisions and their applicability within HUD. It equips individuals, tenants, and employees alike with valuable knowledge regarding privacy rights, obligations, and the safeguards in place to protect personal information.Title: Alaska HUD Privacy Act Handbook: A Comprehensive Guide with Explanation Introduction: The Alaska HUD Privacy Act Handbook offers individuals a comprehensive understanding of the Privacy Act in the context of the U.S. Department of Housing and Urban Development (HUD). This detailed guide provides an explanation of the Act's provisions, regulations, and its significance in safeguarding personal information. Through this handbook, individuals gain invaluable knowledge about their rights, the obligations of HUD, and the privacy safeguards in place. Keywords: Alaska HUD Privacy Act Handbook, privacy act, U.S. Department of Housing and Urban Development, personal information, regulations, rights, privacy safeguards. 1. Understanding the Privacy Act: The Alaska HUD Privacy Act Handbook introduces readers to the Privacy Act, explaining its purpose and the overarching objectives. It delves into the background and development of the Act in relation to HUD's operations, emphasizing the importance of protecting personal information. 2. Scope and Applicability: This section of the handbook explores the various scenarios in which the Privacy Act applies to activities conducted by HUD. It provides a comprehensive list of situations where individuals' personal information is collected, stored, and managed by the department. 3. Collection and Use of Personal Information: The Alaska HUD Privacy Act Handbook explains the types of personal information HUD gathers, the purposes for which it is collected, and the legal basis for doing so. It highlights the importance of obtaining informed consent prior to collecting sensitive information. 4. Privacy Act Provisions and Regulations: In this section, the handbook delves into the specific provisions and regulations that the Privacy Act entails, outlining the responsibilities and obligations of HUD and its personnel. It addresses the manner in which personal information should be handled, disclosed, retained, and disposed of by the department. 5. Individuals' Rights: This segment focuses on the rights guaranteed to individuals under the Privacy Act. The handbook details the procedures for accessing personal records, requesting amendments, and ensuring accurate, up-to-date information. It also explains individuals' right to seek redress in case of any privacy violations by HUD. 6. Safeguarding Personal Information: Recognizing the critical importance of safeguarding personal information, this section outlines the specific safeguards implemented by HUD to protect sensitive data. It discusses security measures, employee training, and the policies in place to prevent unauthorized access, misuses, or breaches. Types of Alaska HUD Privacy Act Handbook versions: 1. Alaska HUD Privacy Act Handbook for Tenants: This version of the handbook specifically caters to tenants who receive housing assistance from HUD programs in Alaska. It provides information on how their personal information is collected, stored securely, and protected under the Act. 2. Alaska HUD Privacy Act Handbook for Employees: The Employee edition focuses on educating HUD personnel working in Alaska on their responsibilities concerning personal information. It covers data handling procedures, security measures, and employees' obligations to protect individuals' privacy rights. Conclusion: The Alaska HUD Privacy Act Handbook serves as a comprehensive and accessible resource, offering detailed explanations of the Privacy Act's provisions and their applicability within HUD. It equips individuals, tenants, and employees alike with valuable knowledge regarding privacy rights, obligations, and the safeguards in place to protect personal information.
