Alaska Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Subject: Confirmation of Pre-Arrival Details for Upcoming Corporate Visit to Alaska Dear [Hotel Manager's Name], I hope this letter finds you well. On behalf of [Company Name], I would like to confirm the accommodation details for one of our corporate guests who will be visiting Alaska during [dates of stay]. We kindly request your assistance in making their stay comfortable and convenient. 1. Booking Information: Guest Name: [Corporate Guest's Name] Arrival Date: [Date] Departure Date: [Date] Number of Nights: [Number] Room Type: [Type of Room] Preferred Bed Type: [Single/Double] Rate: [Negotiated Corporate Rate] Confirmation Number: [Reservation Number] 2. Special Requests: We would like to provide our esteemed guest with the following amenities and services, if available: — High-speed interneaccesses— - Non-smoking room — Complimentary breakfas— - Airport pick-up and drop-off services — Access to business facilities (fax machine, printer, etc.) — Iron and ironing boarthrewoo— - Extended check-out time of [time] on the departure date, if possible 3. Additional Information: To streamline the check-in process, we kindly request that you keep the following information readily available: — Welcome packet including a map of the local area and a list of nearby attractions. — Local contact numbers for [Taxi Services, Car Rental Agencies, Tourist Information Centers] — Any seasonal events, festivals, or special offers that are taking place during the guest's stay, which might be of interest to them. 4. Payment Information: Regarding payment, we would like to confirm our preferred mode of payment as [credit card, direct bank transfer, corporate account, etc.]. Please provide us with the necessary instructions to complete the payment process smoothly upon our guest's departure. Please kindly acknowledge this letter and confirm the information provided, including any additional charges or changes to the reservation. Your prompt attention to this matter is greatly appreciated. On behalf of [Company Name], we are eagerly looking forward to our corporate guest's stay at your esteemed hotel in Alaska. We trust that your exceptional services and attention to detail will ensure a memorable experience for our guest. Should you require any further information or have any questions, please do not hesitate to contact me at [Phone Number] or [Email Address]. Thank you for your cooperation. Sincerely, [Your Name] [Your Designation] [Company Name]

Subject: Confirmation of Pre-Arrival Details for Upcoming Corporate Visit to Alaska Dear [Hotel Manager's Name], I hope this letter finds you well. On behalf of [Company Name], I would like to confirm the accommodation details for one of our corporate guests who will be visiting Alaska during [dates of stay]. We kindly request your assistance in making their stay comfortable and convenient. 1. Booking Information: Guest Name: [Corporate Guest's Name] Arrival Date: [Date] Departure Date: [Date] Number of Nights: [Number] Room Type: [Type of Room] Preferred Bed Type: [Single/Double] Rate: [Negotiated Corporate Rate] Confirmation Number: [Reservation Number] 2. Special Requests: We would like to provide our esteemed guest with the following amenities and services, if available: — High-speed interneaccesses— - Non-smoking room — Complimentary breakfas— - Airport pick-up and drop-off services — Access to business facilities (fax machine, printer, etc.) — Iron and ironing boarthrewoo— - Extended check-out time of [time] on the departure date, if possible 3. Additional Information: To streamline the check-in process, we kindly request that you keep the following information readily available: — Welcome packet including a map of the local area and a list of nearby attractions. — Local contact numbers for [Taxi Services, Car Rental Agencies, Tourist Information Centers] — Any seasonal events, festivals, or special offers that are taking place during the guest's stay, which might be of interest to them. 4. Payment Information: Regarding payment, we would like to confirm our preferred mode of payment as [credit card, direct bank transfer, corporate account, etc.]. Please provide us with the necessary instructions to complete the payment process smoothly upon our guest's departure. Please kindly acknowledge this letter and confirm the information provided, including any additional charges or changes to the reservation. Your prompt attention to this matter is greatly appreciated. On behalf of [Company Name], we are eagerly looking forward to our corporate guest's stay at your esteemed hotel in Alaska. We trust that your exceptional services and attention to detail will ensure a memorable experience for our guest. Should you require any further information or have any questions, please do not hesitate to contact me at [Phone Number] or [Email Address]. Thank you for your cooperation. Sincerely, [Your Name] [Your Designation] [Company Name]