Alaska Sample Letter for Response to Employee Complaint about Smoking

• Category: Letters - Nonlegal - Responses
• State: Multi-State
• Control #: US-0555LR
• Format: Word; Rich Text

Description

Sample Letter for Response to Employee Complaint about Smoking Dear [Employee's Name], This letter is in response to the complaint you recently submitted regarding smoking in the workplace. We appreciate your willingness to bring this matter to our attention, and we take your concerns seriously. Alaska's workplace smoking regulations strictly prohibit smoking in any enclosed area of the workplace. Such regulations aim to protect the health and well-being of both employees and the public. Our company fully complies with these regulations to provide a safe and healthy work environment for everyone. Upon receiving your complaint, we immediately conducted an internal investigation to address the issue. The following actions have been taken: 1. Education and Awareness: We have reinforced the existing smoking policy to all employees, reminding them of the smoking restrictions and the designated smoking areas, if applicable. 2. Reminder Communication: To ensure that all employees understand the seriousness of this matter, we have sent out a company-wide communication informing them of the complaint received and reiterating our commitment to a smoke-free workplace. 3. Enforcement: Our supervisors and managers have been instructed to monitor and enforce the smoking policy more strictly. Any violations will be dealt with promptly and according to company guidelines. Our primary objective is to maintain an environment that is conducive to the health, well-being, and productivity of all employees. We understand that some individuals may have differing opinions or habits regarding smoking. However, it is vital for us to ensure a harmonious work atmosphere that takes into consideration the rights and preferences of all employees. As part of our ongoing commitment to maintaining a smoke-free workplace, we encourage you and any other employees who witness violations of our smoking policy to report them promptly to your supervisor or the Human Resources department. Rest assured that any reports will be treated confidentially, and appropriate action will be taken. We genuinely appreciate your willingness to communicate your concerns, as it helps us improve our work environment. Should you have any further questions or need additional clarification regarding our smoking policy, please do not hesitate to speak with your supervisor or contact the HR department. Thank you for your cooperation and commitment to maintaining a healthy and smoke-free workplace. Sincerely, [Your Name] [Your Position] [Company Name]

Dear [Employee's Name], This letter is in response to the complaint you recently submitted regarding smoking in the workplace. We appreciate your willingness to bring this matter to our attention, and we take your concerns seriously. Alaska's workplace smoking regulations strictly prohibit smoking in any enclosed area of the workplace. Such regulations aim to protect the health and well-being of both employees and the public. Our company fully complies with these regulations to provide a safe and healthy work environment for everyone. Upon receiving your complaint, we immediately conducted an internal investigation to address the issue. The following actions have been taken: 1. Education and Awareness: We have reinforced the existing smoking policy to all employees, reminding them of the smoking restrictions and the designated smoking areas, if applicable. 2. Reminder Communication: To ensure that all employees understand the seriousness of this matter, we have sent out a company-wide communication informing them of the complaint received and reiterating our commitment to a smoke-free workplace. 3. Enforcement: Our supervisors and managers have been instructed to monitor and enforce the smoking policy more strictly. Any violations will be dealt with promptly and according to company guidelines. Our primary objective is to maintain an environment that is conducive to the health, well-being, and productivity of all employees. We understand that some individuals may have differing opinions or habits regarding smoking. However, it is vital for us to ensure a harmonious work atmosphere that takes into consideration the rights and preferences of all employees. As part of our ongoing commitment to maintaining a smoke-free workplace, we encourage you and any other employees who witness violations of our smoking policy to report them promptly to your supervisor or the Human Resources department. Rest assured that any reports will be treated confidentially, and appropriate action will be taken. We genuinely appreciate your willingness to communicate your concerns, as it helps us improve our work environment. Should you have any further questions or need additional clarification regarding our smoking policy, please do not hesitate to speak with your supervisor or contact the HR department. Thank you for your cooperation and commitment to maintaining a healthy and smoke-free workplace. Sincerely, [Your Name] [Your Position] [Company Name]