When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Alabama Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records [Date] [Client's Name] [Client's Address] [City, State, Zip] Dear [Client's Name], I hope this letter finds you well. I am writing to inform you that, as of [resignation date], our accounting firm will no longer be able to continue providing our services to your esteemed organization. This decision has been made after careful consideration and internal discussions regarding our capacity to properly address your accounting needs. First and foremost, I would like to express my gratitude for the opportunity we had to work with you and assist in managing your financial affairs. We have always strived to deliver high-quality services to our clients, and it has been a pleasure working with your organization. However, I regret to inform you that there are certain outstanding amounts owed to our firm for services rendered. As of [date], the outstanding balance on your account stands at [dollar amount]. We kindly request that you settle this outstanding balance within [specified time frame] to avoid any inconvenience or further actions. Furthermore, I understand that we have ongoing projects in progress for your organization. Rest assured that despite our resignation, we remain committed to completing these projects in a timely and professional manner. We will make every effort to finalize the work in progress and ensure a smooth transition to a new accounting firm, should you choose to engage one. In order to facilitate this transition, I kindly request that you provide us with all the necessary records, documents, and data related to our collaboration. This includes, but is not limited to, financial statements, ledgers, bank statements, tax records, and any other relevant documents. It is crucial for us to receive these records promptly, as they are essential for the completion of our work and the smooth transfer of responsibilities. Once we receive payment for the outstanding balance and the necessary records from your end, we will promptly proceed with finalizing the outstanding work and preparing all relevant financial documents for handover. This will ensure a seamless transition for your organization. Lastly, please be advised that we will securely retain copies of all records and documents related to our work with your organization for the mandatory record keeping period as required by the state of Alabama's regulations. This is vital for both parties to ensure compliance with any potential future audits or legal requirements. We genuinely appreciate your understanding and cooperation during this transitional period. Should you have any questions, concerns, or require any further assistance, please do not hesitate to contact me directly at [phone number] or [email address]. We remain committed to providing the necessary support to ensure a smooth transition for your accounting needs. Thank you once again for the opportunity to serve your organization, and we wish you the very best in all your future endeavors. Yours sincerely, [Your Name] [Your Accounting Firm's Name] [Your Firm's Address] [City, State, Zip] [Phone number] [Email address] Keywords: Alabama, resignation letter, accounting firm, client, outstanding amount, owed firm, work in progress, return of client's records, services, financial affairs, outstanding balance, settlement, transition, records, documents, completion, handover, financial documents, mandatory record keeping period, regulations, cooperation, support, transitional period.
