When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Arkansas Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records Dear [Client's Name], I hope this letter finds you well. After careful consideration and internal discussions, we regret to inform you that our accounting firm, [Accounting Firm's Name], will no longer be able to continue providing accounting services to your esteemed organization effective [Resignation Date]. This decision was not taken lightly, and we understand the inconvenience this may cause. Firstly, we would like to express our gratitude for the opportunity to serve your accounting needs. Over the years, we have strived to provide exceptional accounting services, aiming to meet your financial goals while ensuring compliance with all relevant laws and regulations. We appreciate the trust you placed in our firm. However, due to unforeseen circumstances, our firm has made the difficult decision to resign from our role as your accounting service provider. One of the primary reasons for this resignation is the outstanding amount owed to our firm. Despite numerous attempts to request payment and resolve the matter amicably, we have not received the payment of [Outstanding Amount] from your organization. In addition to the outstanding amount, another concern arises from the work in progress (WIP) related to your accounting matters. As you may be aware, WIP is the remaining work our firm needs to complete or finalize in regard to your financial records. Given our resignation, it becomes crucial to discuss and identify the status of any ongoing projects or pending tasks. We kindly request that you provide us with the necessary information regarding the unfinished work, so we can put together a comprehensive transfer plan. Furthermore, we would like to address the issue of returning all your organization's records. It is of utmost importance that we handle this process with the utmost care and ensure a smooth transition as we transfer everything back to your designated representative. We kindly request that you appoint a responsible individual who can collect the records from our office, and we will coordinate with them to hand over the documents. While we regret having to dissociate ourselves from your esteemed organization, we believe this decision is in the best interest of both parties. We would be more than willing to assist in the transition process and provide any necessary guidance to ensure a seamless transfer of your accounting responsibilities to the new service provider. In closing, we want to express our sincere appreciation for the opportunity to have served as your trusted accounting firm. We hope this transition will be as smooth as possible and wish you continued success in all your future endeavors. Should you require any further assistance or have any queries regarding the resignation process, outstanding amount, work in progress, or return of records, please do not hesitate to reach out to us? Thank you for your understanding and cooperation. Sincerely, [Accounting Firm's Name]Arkansas Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records Dear [Client's Name], I hope this letter finds you well. After careful consideration and internal discussions, we regret to inform you that our accounting firm, [Accounting Firm's Name], will no longer be able to continue providing accounting services to your esteemed organization effective [Resignation Date]. This decision was not taken lightly, and we understand the inconvenience this may cause. Firstly, we would like to express our gratitude for the opportunity to serve your accounting needs. Over the years, we have strived to provide exceptional accounting services, aiming to meet your financial goals while ensuring compliance with all relevant laws and regulations. We appreciate the trust you placed in our firm. However, due to unforeseen circumstances, our firm has made the difficult decision to resign from our role as your accounting service provider. One of the primary reasons for this resignation is the outstanding amount owed to our firm. Despite numerous attempts to request payment and resolve the matter amicably, we have not received the payment of [Outstanding Amount] from your organization. In addition to the outstanding amount, another concern arises from the work in progress (WIP) related to your accounting matters. As you may be aware, WIP is the remaining work our firm needs to complete or finalize in regard to your financial records. Given our resignation, it becomes crucial to discuss and identify the status of any ongoing projects or pending tasks. We kindly request that you provide us with the necessary information regarding the unfinished work, so we can put together a comprehensive transfer plan. Furthermore, we would like to address the issue of returning all your organization's records. It is of utmost importance that we handle this process with the utmost care and ensure a smooth transition as we transfer everything back to your designated representative. We kindly request that you appoint a responsible individual who can collect the records from our office, and we will coordinate with them to hand over the documents. While we regret having to dissociate ourselves from your esteemed organization, we believe this decision is in the best interest of both parties. We would be more than willing to assist in the transition process and provide any necessary guidance to ensure a seamless transfer of your accounting responsibilities to the new service provider. In closing, we want to express our sincere appreciation for the opportunity to have served as your trusted accounting firm. We hope this transition will be as smooth as possible and wish you continued success in all your future endeavors. Should you require any further assistance or have any queries regarding the resignation process, outstanding amount, work in progress, or return of records, please do not hesitate to reach out to us? Thank you for your understanding and cooperation. Sincerely, [Accounting Firm's Name]
