Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
Arkansas Checklist of Matters to be considered in Drafting a Lease for the use of Exhibit Space at a Trade Show: 1. Introduction: Provide a general overview of the lease agreement, identifying the parties involved, purpose, and duration of the lease. 2. Lease Term: Specify the start and end dates of the lease, including any setup and dismantling periods before and after the trade show. 3. Rental Payment: Detail the agreed-upon rental fee, payment terms, and any additional charges, such as security deposits or late fees. 4. Insurance and Liability: Outline the insurance requirements for the exhibitor, including general liability, property damage, and worker's compensation coverage. Specify the parties responsible for any loss, damage, or injury occurring within the exhibit space. 5. Compliance with Laws and Regulations: State that the exhibitor is responsible for complying with all local, state, and federal laws, rules, and regulations applicable to the exhibition, including fire safety, building codes, permits, and health regulations. 6. Exhibit Space Assignment: Describe how exhibit spaces will be allocated, whether through a lottery system or on a first-come, first-served basis. Mention any restrictions on subletting or transferring the assigned space. 7. Exhibitor Responsibilities: Enumerate the responsibilities of the exhibitor, such as maintaining a professional appearance, not causing disturbances, and following specific show rules or guidelines provided by the trade show organizer. 8. Use of Exhibit Space: Specify the permitted uses of the exhibit space, whether limited to showcasing products/services or allowing demonstrations or sales. Establish any restrictions on noise levels, displays, signage, or promotional activities. 9. Booth Construction and Layout: Indicate any guidelines regarding booth design, construction materials, height restrictions, structural requirements, and access to utilities (electricity, water, compressed air, etc.). Mention any necessary approvals or permits for booth construction. 10. Services and Amenities: State the services and amenities provided by the trade show organizer, such as cleaning, security, Wi-Fi, telephone lines, or parking availability. Detail any associated costs or requirements for accessing these facilities. 11. Indemnification: Declare that the exhibitor agrees to indemnify and hold the trade show organizer harmless for any claims, damages, liabilities, or expenses arising from the use of the exhibit space. 12. Termination: Establish the conditions under which the lease agreement can be terminated by either party, including default, breach of terms, force majeure events, or non-payment of fees. 13. Dispute Resolution: Specify the mechanism for resolving any disputes or disagreements, whether through mediation, arbitration, or litigation, and indicate the jurisdiction or venue for such proceedings. 14. Governing Law: State that the lease agreement shall be governed by the laws of the state of Arkansas and any applicable federal laws. Types of Arkansas Checklists of Matters to be considered in Drafting a Lease for the use of Exhibit Space at a Trade Show: 1. Arkansas Trade Show Lease Checklist for Commercial Exhibitors 2. Arkansas Trade Show Lease Checklist for Non-Profit Organizations 3. Arkansas Trade Show Lease Checklist for Art or Craft Exhibitors 4. Arkansas Trade Show Lease Checklist for Food or Beverage Vendors 5. Arkansas Trade Show Lease Checklist for Technology Industry Exhibitors 6. Arkansas Trade Show Lease Checklist for Automotive Exhibitors These different types of checklists cater to specific industries or purposes, ensuring that the lease agreement covers the unique requirements and considerations of each trade show participant.Arkansas Checklist of Matters to be considered in Drafting a Lease for the use of Exhibit Space at a Trade Show: 1. Introduction: Provide a general overview of the lease agreement, identifying the parties involved, purpose, and duration of the lease. 2. Lease Term: Specify the start and end dates of the lease, including any setup and dismantling periods before and after the trade show. 3. Rental Payment: Detail the agreed-upon rental fee, payment terms, and any additional charges, such as security deposits or late fees. 4. Insurance and Liability: Outline the insurance requirements for the exhibitor, including general liability, property damage, and worker's compensation coverage. Specify the parties responsible for any loss, damage, or injury occurring within the exhibit space. 5. Compliance with Laws and Regulations: State that the exhibitor is responsible for complying with all local, state, and federal laws, rules, and regulations applicable to the exhibition, including fire safety, building codes, permits, and health regulations. 6. Exhibit Space Assignment: Describe how exhibit spaces will be allocated, whether through a lottery system or on a first-come, first-served basis. Mention any restrictions on subletting or transferring the assigned space. 7. Exhibitor Responsibilities: Enumerate the responsibilities of the exhibitor, such as maintaining a professional appearance, not causing disturbances, and following specific show rules or guidelines provided by the trade show organizer. 8. Use of Exhibit Space: Specify the permitted uses of the exhibit space, whether limited to showcasing products/services or allowing demonstrations or sales. Establish any restrictions on noise levels, displays, signage, or promotional activities. 9. Booth Construction and Layout: Indicate any guidelines regarding booth design, construction materials, height restrictions, structural requirements, and access to utilities (electricity, water, compressed air, etc.). Mention any necessary approvals or permits for booth construction. 10. Services and Amenities: State the services and amenities provided by the trade show organizer, such as cleaning, security, Wi-Fi, telephone lines, or parking availability. Detail any associated costs or requirements for accessing these facilities. 11. Indemnification: Declare that the exhibitor agrees to indemnify and hold the trade show organizer harmless for any claims, damages, liabilities, or expenses arising from the use of the exhibit space. 12. Termination: Establish the conditions under which the lease agreement can be terminated by either party, including default, breach of terms, force majeure events, or non-payment of fees. 13. Dispute Resolution: Specify the mechanism for resolving any disputes or disagreements, whether through mediation, arbitration, or litigation, and indicate the jurisdiction or venue for such proceedings. 14. Governing Law: State that the lease agreement shall be governed by the laws of the state of Arkansas and any applicable federal laws. Types of Arkansas Checklists of Matters to be considered in Drafting a Lease for the use of Exhibit Space at a Trade Show: 1. Arkansas Trade Show Lease Checklist for Commercial Exhibitors 2. Arkansas Trade Show Lease Checklist for Non-Profit Organizations 3. Arkansas Trade Show Lease Checklist for Art or Craft Exhibitors 4. Arkansas Trade Show Lease Checklist for Food or Beverage Vendors 5. Arkansas Trade Show Lease Checklist for Technology Industry Exhibitors 6. Arkansas Trade Show Lease Checklist for Automotive Exhibitors These different types of checklists cater to specific industries or purposes, ensuring that the lease agreement covers the unique requirements and considerations of each trade show participant.
