Subject: Urgent Notice: Collection for Unpaid Bill — Action Required [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Dear [Recipient's Name], Re: Collection Notice for Unpaid Bill — Account [#] We hope this letter finds you in good health. This notice is being issued to you in regard to the unpaid balance associated with your account [#], dated [Invoice Date] amounting to [Total Amount Due]. We regret to inform you that despite our previous attempts to remind you of the outstanding payment, our records indicate that your dues remain unpaid. Prompt payment of outstanding bills is crucial for maintaining a healthy and cooperative business relationship. By now, you are surely aware that it is your legal and ethical obligation to fulfill your financial commitments to avoid any further consequences. Failure to settle your outstanding balance may force us to take alternative measures to recover the debt owed, which could include initiating legal proceedings against you. To resolve this matter, we kindly request immediate payment of the amount due. Attached to this letter, you will find a copy of the original invoice for your reference. Please review the invoice carefully to ensure accuracy of the outstanding amount. Payment Options: 1. Online Payment: Visit [Your Company's Website] and log into your account to pay securely using our online payment portal. 2. Bank Transfer: Please use the following details for bank transfers: Bank Name: [Your Bank's Name] Account Name: [Your Company's Name] Account Number: [Your Company's Bank Account Number] Routing Number: [Your Company's Bank Routing Number] 3. Postal Mail: Mail a check or money order, payable to [Your Company's Name], to the address mentioned above. We understand unforeseen situations may arise, causing temporary financial constraints. If you are facing difficulties in meeting this payment obligation, we encourage you to contact our accounts department at [Your Phone Number] or [Your Email Address]. Our team will work towards finding an amicable solution and potentially offer a suitable payment plan. Please be aware that unless we receive payment within [Number of Days/Deadline], we will be left with no alternative but to take further collection action without additional notice. This might involve reporting your delinquency to credit rating agencies, which could have adverse effects on your creditworthiness and reputation. We strongly urge you to treat this matter with utmost importance and settle your unpaid balance promptly. Our priority is to resolve this matter amicably before any further escalations. We hope for a swift resolution that maintains our positive business relationship. We appreciate your immediate attention to this matter. Should you require any further information or clarification, please do not hesitate to contact us. Yours Sincerely, [Your Name] [Your Title] [Your Company Name]
Arkansas Sample Letter for Collection Notice for Unpaid Bill
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FAQ
A collection letter is a written notification to inform a consumer of his due payments. It is an official message to a borrower. A collection letter may include reminders, inquiries, warnings or notification of possible legal actions.
Frequently Asked Questions (FAQ)Type your letter.Concisely review the main facts.Be polite.Write with your goal in mind.Ask for exactly what you want.Set a deadline.End the letter by stating you will promptly pursue legal remedies if the other party does not meet your demand.Make and keep copies.More items...
Send debt collection letters. Your first letter should have the same friendly yet firm tone you would use on the phone, while reminding the client of their debts. Later letters can state your intention to send the client to collections or pursue legal action.
It should be short, concise, to the point and very clear as to what you want. It's imperative that you say as much as you can with as little text as possible. Remember to include the exact amount owed, the invoice number and the due date.
A debt collection letter should include the following information:The amount the debtor owes you.The initial due date of the payment.A new due date for the payment, whether ASAP or longer.Instructions on how to pay the debt.More items...?
This first collection letter should include important points, such as:Days past due.Amount due.Note previous attempts to collect.Summary of account.Instructions- what would you like them to do next?Due date for payment- it is important to use an actually date, not in the next 7 business days as this can be vauge.More items...
Dear debt collector, I am responding to your contact about collecting a debt. You contacted me by phone/mail, on date and identified the debt as any information they gave you about the debt. I do not have any responsibility for the debt you're trying to collect.
Collection letters should do two things: 1) retain customer goodwill, and 2) help you get paid....Your collection letter should:Tell the reason for your letter in the first sentence.Explain more about the first sentence in your second sentence.Suggest a solution.Thank the recipient.
