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Promptly after your appointment as personal representative, you should: Prepare a Notice of Appointment form (which is probably in the packet of forms you got) and send this to all those interested in the estate (such as beneficiaries and unpaid creditors) and file proof with the court that this notice was sent. Step 2: As estate representative, start gathering information and fulfilling your duties.To begin your duties, you need to file an Acceptance of Appointment form. Then the court will send you the Letters of Authority for Personal Representative. A personal representative is the executor or administrator for the estate of a deceased person and serves as a fiduciary of the estate's beneficiaries. An attorney should help you prepare the necessary documents to open an estate and request appointment as the personal representative. Complete the notice of application. What do I file to be appointed as Personal Representative? If you are not sure about this, talk to a lawyer who can help you decide. 4. Do I Need to File Probate Documents with the Court?