Subject: Request for Return of Overpayment to Valued Client — Arizona Sample Letter Dear [Client's Name], I hope this letter finds you in good health. We recently conducted a thorough review of your account, and we are delighted to inform you that there has been an overpayment for services rendered by our company. Our policy here at [Company Name] is to promptly return any overpayment made by our clients to ensure transparency and maintain a strong and trusting relationship. Please find enclosed a check for the exact amount of the overpayment, plus any applicable interest, as per Arizona state law. We sincerely apologize for any inconvenience this may have caused you, and please accept our gratitude for your continued business and trust in our services. We highly value our clients' satisfaction and strive to maintain the utmost professionalism in all our transactions. In accordance with the Arizona statutes governing overpayments and refunds, this letter also serves as an official notice regarding the return of funds to your account. We kindly request that you verify the receipt of this check for the correct amount and notify us immediately should there be any discrepancy or further clarification required. Moreover, as part of our commitment to building strong and lasting relationships with our esteemed clients, we have implemented stringent measures to prevent similar instances in the future. We continuously assess and improve our internal systems to ensure accurate billing and timely payment processing. If you require any further assistance or have any questions regarding this matter, please feel free to reach out to our dedicated Customer Service team at [Customer Service Contact Info]. We will be more than happy to provide any guidance or support necessary to address your concerns promptly. Once again, we apologize for the oversight, and thank you for your patience and understanding. We value your partnership with us and assure you that we are fully committed to providing exceptional services. Thank you for your attention to this matter, and we look forward to continued collaboration with you. Sincerely, [Your Name] [Your Title] [Company Name] [Company Address] [City, State, ZIP Code] [Phone Number] [Email Address] Additional Types of Arizona Sample Letter for Return of Overpayment to Client: 1. Arizona Sample Letter for Return of Overpayment to Individual Client 2. Arizona Sample Letter for Return of Overpayment to Business Client 3. Arizona Sample Letter for Return of Overpayment to Legal Entity Client 4. Arizona Sample Letter for Return of Overpayment of Invoice 5. Arizona Sample Letter for Return of Overpayment of Services 6. Arizona Sample Letter for Return of Overpayment for Products 7. Arizona Sample Letter for Return of Overpayment in Medical Billing 8. Arizona Sample Letter for Return of Overpayment in Real Estate Transactions 9. Arizona Sample Letter for Return of Overpayment in Legal Services 10. Arizona Sample Letter for Return of Overpayment in Financial Transactions.
Arizona Sample Letter for Return of Overpayment to Client
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How to fill out Arizona Sample Letter For Return Of Overpayment To Client?
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FAQ
Dear [Employee], A salary overpayment has been identified on a previous pay period and has been submitted to University Payroll & Benefits for processing. University Payroll & Benefits will send you notification of the overpayment along with the collection process needed to satisfy this debt.
How to Send an Incorrect Payment Letter to Customers (Template Included) Choose a Clear Subject Line. Bring Attention to the Incorrect Payment. Apologize for the Error. Explain How to Correct the Error. Offer Additional Service. Incorrect Payment Templates You Can Use. Conclusion.
Options for handling overpayments are to either refund the amount or establish a credit for it. The receiver cannot keep an overpayment, as it is neither revenue nor income. Account credits caused by customer overpayment are recorded as liabilities or contra-assets on the balance sheet until applied against an invoice.
Issue a Credit Regular customers will often choose to leave the money on account because it's easiest for both parties. If this is the case, the business must issue a credit to the customer's account. The amount overpaid on the invoice is recorded as a credit on the balance sheet, not in a revenue account.
Refund Letter Format: Guidelines and Tips Ask for a refund in a polite and respectful manner. Include the details about the product such as was purchased, when and at what price. Mention why you returned the item. Mention the relevant information of the transactions such as the date and place of delivery.
I acknowledge on [date] I received an over payment in the amount of $____________. I understand that [Company Name] will need to be reimbursed. I have selected the checked option below to repay the company. ? ____ Deduct the overpayment from my salary from next pay period.
I am writing to you because I have been informed that I have been overpaid. I (am/was employed/engaged) by you from (enter date) to the (enter date) as a (enter job title) on a (enter job type - full time, part time or agency/casual) basis. You have stated that I have been overpaid by a total sum of (enter amount).
How to write this credit letter: Carefully explain how much the customer has overpaid. Inform the client how you plan to correct the error. Offer additional service.
